Introduction

A privacy policy is a written statement that outlines how a client’s information may be used. Any individual doing business online needs a privacy policy. This is because they are responsible for data supplied to them by their client.

In this small article we will articulate an example of a professional privacy policy.
(Note that we will not use any company name… Hence X = a fictious company name.

A Professional Privacy Policy Statement

We at company X take our responsibility towards our clients seriously. This policy statement expresses in clear language how we will use information sent to us by our clients.

By using X’s Services you are consenting to the following… we may disclose your name and email address to other members of X. We may contact you and other members may contact you. Content that you supply us with is also freely available for other members to access.

Terms of Usage

What Information is collected by us?

Member’s Information Sent to us – Due to the very nature of our business it is a necessity on our part to collect individual’s personal information from our members. We gather this information during the registration process. This personal data includes the clients full name and their email address, and their country of origin. It is the members individual responsibility to refrain from providing X with information that they do not want to be seen or read by other members of X.

Opt-out

Our website possesses an opt-out option concerning receiving communications from us. If the customers uses this option then he or she will no longer receive messages from other members. In order to opt out the individual needs to log-in to their profile page and click on the option to cease receiving messages from X. Who Do We Share Information With?

Other Members

We are not responsible concerning how a specific members information is used by other members. It is a question of ‘trust’ and it is entirely the individual’s responsibilty to decide whether he or she trusts X and its members or not.